Last updated August 2024
Our tutoring aligns with the government school calendar (four 10-week terms) which students are familiar with. We believe that holidays are important for recharging and helps students to maintain a positive outlook towards learning.
Students get a minimum of 10 sessions per term. We find that children derive the most benefit from having one session per week. For this reason, your child will have a regular weekly session at the same time and day each week.
We offer flexible scheduling options for students who have started partway through the term, attend private schools, or prefer to use all their sessions ahead of exams.
If your regular session falls on a public holiday or student-free day, we will gladly reschedule for another day. Usually, students prefer to schedule their catch-up one hour before or after a regular session, effectively booking what we call a “double-session”. However, we need you to book as far in advance as possible to secure your preferred date and time.
We understand that life doesn’t always go as planned. We’re happy to accommodate rescheduling requests where possible. Please contact our office via phone, text, or email for any scheduling needs.
Minimum 5 Days’ Notice. Our schedules are planned far in advance, carefully coordinating our students’ and parents’ preferences with our tutors’ availability as well as the capacity of our venues. We need a minimum of 5 working days to reschedule a session.
Catch-up sessions. We honour sessions that can’t take place because of a public holiday, a student-free day, a pre-arranged school commitment, or the school term has ended.
We can only grant catch-up sessions if we receive notice at least 5 days in advance.
If the school term has ended, your remaining sessions will be honoured as catch-up sessions in the following term. You just need to give us at least 5 days’ notice to schedule a catch-up session.
Catch-up sessions. We honour sessions that can’t take place because of a public holiday, a student-free day, a pre-arranged school commitment, or the school term has ended. We can only grant catch-up sessions if we receive notice at least 5 days in advance. If the school term has ended, your remaining sessions will be honoured as catch-up sessions in the following term. You just need to give us at least 5 days’ notice to schedule a catch-up session.
Please let us know as soon as possible if your child is sick, not going to make their session, or if you think that you could be late. We need to know whether your child is okay and whether we should expect their arrival. This is also important when you may be late to pick up your child.
We believe in fairness for everyone. The sooner you let us know that your child won’t be able to make their regular session, the sooner we can offer that space to another student who may need a catch-up or courtesy session. In the same way, this is how we are able to secure additional sessions for your child.
This is only applicable to students who are enrolled for the following term. Catch-up and courtesy sessions can only be carried over to a new term once. If they are not used within the new term, they are seen as expired and are not carried over again.
Should there be less than two weeks left in the school term, we will honour the courtesy session in the following term, provided the student is enrolled for that term. A minimum of five days’ notice is required to redeem a courtesy session.
Please ensure students arrive on time to get the most out of their full session.
Have all the homework sheets, downloaded material, project or assignment outlines ready.
Bring any tools, books or learning materials you want to use along.
Parents receive feedback in the last few minutes of each session.
When children return to us after being away from tutoring for a period of time, we don’t do the first return session as a free session.
There is no enrolment fee.
We work as a team. We deliberately arrange tutoring sessions so that children can experience interacting with different tutors and enjoy the variety and enjoyment that comes with that. Children may not always have the same tutor. We try to set up each group so there are 2 children with each tutor. We do not put children in groups of 3 or more with one tutor.
Children are booked into 10 sessions of tutoring each term. Parents can choose to re-schedule sessions from the end of the term back to earlier in the term, such as preparing for school exams if their child prefers that. If your child’s school ends early, we still tutor your child because that’s actually the best time to tutor – when they’re relaxed, they’re not tired from school, and we can help them with long-term skills. However, if you prefer, you can reschedule these sessions to earlier in the term.
We don’t tutor on public holidays. Parents choose another day for a catch-up up session when public holidays coincide with your child’s regular session time.
Many parents choose to pay upfront for the full term, but if you prefer, you can opt for fortnightly payments in advance. Please note that lessons will only be scheduled once full payment has been received or an auto-pay arrangement has been set up. Lessons will be paused if your account is not up to date.
Here are your payment options:
Upfront Term Payment
Bank Transfer:
You can pay for the term upfront via direct deposit to the bank account provided on your invoice. Make sure to include your invoice number and child’s surname as the reference to ensure your payment is processed quickly.
Credit Card Payment (Visa/Mastercard):
If you choose to pay upfront using a credit card transaction fee applies (1.32%, minimum $0.27). Please note that we do not profit from any of the fees—they are a direct cost from our payment provider.
Fortnightly Auto Pay
Auto Pay via Bank (fee-free):
To help keep costs low, we absorb all fees associated with the Auto Pay Bank option, making it the most cost-effective choice for families. Payments are directly debited from your nominated bank account on the first Tuesday (or your selected day) of the tutoring term and then every follow fortnight. This option is completely free of transaction fees unless you default on the payment (see below).
To keep costs low, we absorb all fees associated with the Auto Pay Bank option, making it the most cost-effective choice for families.
Auto Pay via Credit Card:
Payments are automatically charged to your Visa or Mastercard credit card every fortnight. Please note that credit card transaction fees apply (1.32% with a minimum fee of $0.27).
What happens if a payment is declined for any reason?
It’s important that you make sure you have sufficient funds in your nominated account before the due payment date. It’s also your responsibility to ensure that bank or card details are correct at all times and that you update your expiry date when you receive a new credit/debit card.
If you encounter any difficulties with payment, please reach out to us so we can find a way to continue supporting your child.
Catch-ups, no refunds
Refunds are not available for absent sessions because we do catch-up sessions instead. We want your child to benefit from their tutoring sessions.
We assume your child will continue tutoring the next term. We will reserve the same timeslot in the following term until you contact us to change it.
We understand that sometimes, life happens, things come up, and your child may not be able to make their regular tutoring session. That’s not a problem! If it is for a foreseeable reason (non-sickness reason), just contact us to let us know at least five (5) days before the session in question, and we can arrange the most convenient time to do a catch-up session. Sessions that students miss with less than five days’ notice are not exchanged for a catch-up session.
We appreciate that sickness doesn’t offer the luxury of consulting our timetable or even giving us notice. So, as soon as you recognise that your child is going to be unable to make their session due to sickness, contact us before the session, and we can organise a catch-up from there. Parents find that texting or emailing is easiest for them.
When organising a catch-up session, your child is able to do either a double session (so the 4:30 and 5:30 time slots, or 3:30 if it is available, on the same day), or they can organise a single session for an alternative day. Catch-up sessions can also be used straight away or can be saved until the end of term when the school workload is often a little heavier and exams are looming. When you first contact us about organising a catch-up session, if you have preferred times and days, let us know, and we will try to make that work for you if we can.
It sometimes happens that parents simply forget to bring their child on a particular day. Sometimes life is crazy like that. We charge for missed lessons because we still pay our staff whether your child comes or not.
If a sibling joins or leaves, our office will update your direct debit schedule to accurately reflect the changes to your tutoring rate as of the week the sibling has their first paid session or leave.
We assume your child will continue tutoring the next term. We will reserve the same timeslot in the following term until you contact us to change it.
To secure your preferred timeslot… ensure your direct debit is operating with up-to-date details.
We require 10 days written notice to pause tutoring due to exceptional circumstances. Once notice is received your tutoring sessions and direct debit schedule for sessions greater than ten days will cease.
If your child is eligible for Defence funding for tutoring please send us an email and we will send you a Defence-Friendly modified invoice. Simply let us know which subjects you are getting funding approval for, and number of sessions (if needed). For example: English and Maths for 14 weeks of sessions.
We reserve the right to change days and location of operation. If that happens, we’ll contact parents by email, text message or phone call.
We reserve the right to change days and location of operation. If that happens, we’ll contact parents by email, text message or phone call.
